ARTICLE 1 - PURPOSE
The
general purpose of the Lake Pleasant - Sacandaga
Association (hereinafter referred to as the
Association) is to represent its members in civic and
community affairs of interest to the property owners and
residents of the area, to conserve and increase the
scenic and natural beauties of the area and to help
protect the environment such as the purity of the lake
water. This area includes the Town of Lake Pleasant and
all lakes and parcels of land totally or partially
within the Town of Lake Pleasant, NY.
ARTICLE 2 - GENERAL
PROVISIONS
Section 2a.
Name: The name of the organization is Lake Pleasant -
Sacandaga Association.
Section 2b. Address:
The location of this organization is in the Town of Lake
Pleasant, Hamilton County, New York. Mailing Address:
P.O. Box 164 Speculator, New York 12164-0164
Section 2c. Emblem:
The emblem of this organization shall be of a style and
design that has been approved by the Board of Directors,
and the use thereof by any person, member, committee,
group or organization shall be only upon written
approval of the Board of Directors.
Section 2d. By-Laws
and Amendments to By-Laws: New By-Laws may be adopted,
current By-Laws amended or sections repealed by a
majority of those present at an annual meeting of the
Association, notice of such proposed changes having been
sent to each member of the Association, not less than 21
days prior to the Annual Meeting.
ARTICLE 3 - MEMBERS
Section 3a.
Membership: The members shall be property owners or
residents of the area (as defined in Article 1 –
Purpose) who support the general purposes of the
Association and have paid their dues.
Section 3b.
Membership Classes: Membership Classes are as
follows: Single, Family or Organization. Each
class has one vote at Member meetings.
Section 3c. New
Members: A new member will be enrolled when an
application and dues payment has been submitted and
approved by the Membership Committee.
Section 3d. Annual
Dues: Members are responsible for keeping their annual
dues payment current. Dues are to be paid upon
receipt of the annual notice that is mailed prior to the
fiscal year.
Section 3f. Expulsion:
Any member may be expelled for violation of the By-Laws,
or for other causes prejudicial to the best interests of
the Association. A two thirds vote of the Board of
Directors is required at a meeting at which a quorum is
present.
ARTICLE 4 - MEETINGS
Section 4a. Meetings:
The Annual Meeting of the Association members will be
held during the month of August of each year. Other
meetings of the members for any purpose may be called at
any time by no less than 25 members or by the Board.
Section 4b. Notice
of Meetings: Written notice of the time, place and
purpose of all meetings will be sent to each member by
first class mail or e-mail at least 10 days prior to the
meetings.
Section 4c. Quorum:
A minimum of 25 members at a membership meeting
shall constitute a quorum for transaction of business.
Section 4d. Place of
Meetings: All meetings of the members and the directors
shall take place within the Town of Lake Pleasant, New
York as shall be designated in the notice of
meeting or as fixed by the Board.
ARTICLE 5 - DIRECTORS
(referred to as The Board)
Section 5a. Management:
Matters of property, business and affairs of the
Association, shall be managed by the Board of Directors
which consists of not more than 18 members.
Section 5b. Term of
Office: Up to six Directors shall be elected each year
for a three-year term at the annual meeting of the
members by a majority vote. A three-year term commences
at the first meeting after the vote. Term limits are two
consecutive three-year terms unless there are
extenuating circumstances. Vacancies on the board for
any reason shall be filled by a majority vote of the
Board of Directors.
Section 5c. Resignation
or Removal: Any director may resign at any time by
delivering a written resignation to the President. Any
director may be removed for cause, by a majority vote of
the Board of Directors after having been given proper
notification. Three consecutive unexcused absences from
regular meetings will provide the assumption that the
director has resigned.
Section 5d. Meetings:
Regular meetings of the Board shall be held within the
month following the Annual Meeting of the members, and
at other times of the year as required. Meetings may be
called by the President or the Vice President or by the
demand of one third of the Board and may be held at a
time or place specified by notice and agenda of the
meeting. The notice/agenda must be mailed (post marked)
or e-mailed at least five days before each meeting.
Section 5e. Quorum:
Nine directors shall constitute a quorum. In the absence
of a quorum, the meeting may be rescheduled provided all
directors, both present and those not present, are
advised.
Section 5f. Voting:
Except as otherwise provided by law or these By-Laws,
all matters shall be decided by a vote of a majority of
the Directors present, provided a quorum is present at
such time.
Section 5g. Action
without a Meeting: Any action normally taken at a
meeting may be taken without a meeting if a consent in
writing or by e-mail is made by a majority of the Board.
ARTICLE 6 - OFFICERS
Section 6a. Election
of Officers: The Officers shall be the President, Vice
President, Vice President Development/Gifting,
Secretary, and Treasurer and such other officers as the
Board shall determine. The Officers must be members of
the Board and are elected by a majority of the Board of
Directors following the Annual Meeting. The officers
shall hold office for a maximum of two consecutive years
unless there are extreme or extenuating circumstances.
A vacancy in any office may be filled by the Board at
any Board meeting by a majority vote.
Section 6b. Resignation
or Removal: Any officer may resign at any time by
delivering a written resignation to the President or to
the Board. Any officer may be removed for cause by the
Board by a vote of two-thirds of the Board members
present at a Board meeting where a quorum is present.
The Treasurers resignation will not take effect for 30
days after the written resignation is tendered, or less
if approved by the Board.
Section 6c. President:
The President shall be the chief executive officer of
the Association and shall preside at all meetings of the
members and of the Board unless absent. Except as
otherwise provided by resolution of the Board, the
President shall be a member ex-officio of all
committees, except the nominating committee. The
President, in addition, shall perform such other duties
as the Board may prescribe.
Section 6d. Vice
President: In absence of the President, the Vice
President shall preside at the meetings of the members
and of the Board. The Vice President shall assist the
President and perform such duties as the Board
may prescribe.
Section 6.e Vice
President Development/Gifting: Responsible for all the
tax-exempt fundraising and gifting involving the
Foundation (See LPSF By Laws); and shall provide a
yearly plan to the Board for approval, which includes a
description of the project, estimated cost, methods of
fundraising and distribution, plus a plan for
government/community clearance, approval or involvement
and the recognition and/or publicity associated, etc.
Section
6f. Secretary:
The Secretary shall keep the minutes of all meetings of
the members and of the Board and shall perform like
duties for committees when required. The Secretary
shall, in addition, ensure that proper notice is given
of meetings of the members and of the Board, and perform
such other duties as the Board may prescribe.
Section 6g. Treasurer:
The Treasurer shall have custody of the funds and
securities of the Association and the Foundation and
keep full and accurate accounts of receipts and
disbursements in the books of both organizations and
deposit all money and valuable effects in the name and
to the credit of the organizations. The Treasurer shall
also provide reports to the Board of all financial
transactions and the financial conditions, and perform
such other duties as the Board may prescribe. In the
absence of the Treasurer, the President may sign checks
for the Association and the Foundation.
ARTICLE 7 - COMMITTEES
Section 7a. Executive
Committee: The Executive Committee shall consist of the
Officers: the President, Vice President, Vice President
Development/Gifting, Secretary, and Treasurer. The
Executive Committee shall have the authority of the
Board to act upon
emergency or urgent matters
during intervals between meetings of the Board.
Meetings may be called as required by the President or,
in his/her absence, the Vice President. A quorum will
consist of three members. Members of the Executive
Committee must all be directors. Reports of this
committee’s activities will be made at regular Board
Meetings, or by mail or e-mail to the Board.
Section 7b. Standing
Committees: There shall be eight Standing Committees
whose Chair shall be appointed by the President
and be a member of the Board: Association Events,
Beautification, Development/Gifting, Membership,
Publicity/Communication, Nominating/Board Development,
Environmental Affairs and Lake Ecology, plus
others as necessary. All members of these committees
need not be directors; however, a member of the Board
must provide committee reports at the meetings of the
Board and/or membership meetings if requested by the
President.
Section
7c. Ad Hoc
Committees: In addition, the Board, by resolution
adopted by majority vote, will create Ad Hoc committees
to manage projects of limited duration. These
committees, whose members will be appointed by the
President, will include but not be limited to the
following:
-
Auditing Committee consisting of at least one board
member to be created prior to the annual meeting in
order to audit the books of the Treasurer.
-
Survey Committee to create, conduct and report on
findings of a survey of the LPSA Membership.
-
By-Laws Committee, to review, rewrite and publish
the new By-Laws whenever required by the Board.
